Internet AUP

This page describes the acceptable terms under which Puratos allows employees to access the internet from their work devices. This type of document is often referred to as an AUP (Acceptable Use Policy).

You probably followed the link from one of our monthly reminders regarding internet use at Puratos or you followed the link from a warning or block screen.

To ensure internet use is limited to activities acceptable to Puratos and to protect Puratos ICT systems against malicious software (malware, virus, botnets, etc.).

Puratos collects the following information about internet use:

• Website visited (URL)
• Type of website visited (category)
• Puratos username
• User’s Location
• Time website was accessed

This information is retained for audit purposes for a period of 180 days and no specific content of any transactions will be monitored unless there is a suspicion of improper use.

A number of different content categories are blocked outright because Puratos does not wish to have this content accessed from a Puratos owned device. This list includes but is not limited to the following categories:

• Television/movies
• Games
• Gambling
• Computer Hacking
• Nudity
• Pornography
• Peer-to-peer file sharing
• Militancy/Hate and Extremism

In particular the following is deemed unacceptable use or behaviour by employees:

• visiting internet sites that contain obscene, hateful, pornographic or otherwise illegal material
• using the computer to perpetrate any form of fraud, or software, film or music piracy
• using the internet to send offensive or harassing material to other users
• downloading commercial software or any copyrighted materials belonging to third parties, unless this download is covered or permitted under a commercial agreement or other such licence
• hacking into unauthorised areas
• publishing defamatory and/or knowingly false material about Puratos, your colleagues and/or our customers on social networking sites, 'blogs' (online journals), 'wikis' and any online publishing format
• revealing confidential information about Puratos in a personal online posting, upload or transmission - including financial information and information relating to our customers, business plans, policies, staff and/or internal discussions
• undertaking deliberate activities that waste staff effort or networked resources
• introducing any form of malicious software into the corporate network

Puratos allows access to web based mail services such as Gmail and Hotmail as a courtesy to its employees.  This access is a privilege and not a right and this policy can be reviewed at any time.

Use of non-Puratos e-mail services is strictly limited to personal private use. Under no circumstances can any Puratos data or professional email be sent or received using these services.

Access to these services is monitored and logged for audit purposes.

Puratos allows access to file sharing sites such as Yousendit and WeTransfer, we understand these services are sometimes necessary in your day-to-day business.

Any data placed on public file sharing services should be considered to be in the public domain and accessible to anyone. Please consider if you want the data in question to be publicly available before using such websites.

Under no circumstances should Puratos confidential information be placed on public file sharing services.

Use of these services is monitored and logged for audit purposes.

Puratos blocks access to social media websites such as Facebook and Twitter by default. Exceptions are made for employees who require social media access as part of their job. Requests for social media access can be sent to the service desk (puratos-sd@stefanini.com).